Dayforce compliance — shields, checkmarks, and regulatory documents
Compliance Services

Stay compliant. Every cycle, every filing.

ACA reporting, tax compliance, payroll audits, and regulatory filings — handled by consultants who know Dayforce end-to-end.

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What We Cover

Five compliance pillars. One team.

Every engagement is scoped to your specific regulatory environment — multi-state, multi-jurisdiction, or single-state.

ACA Compliance

1094-C/1095-C generation, coverage measurement, affordability calculations, and IRS penalty exposure reviews.

  • 1094-C/1095-C preparation and e-filing
  • Measurement period setup and review
  • Affordability code validation
  • Penalty exposure analysis
  • State-level ACA equivalents (MV, NJ, CA)
  • Code 2/2A/2B accuracy

Tax Compliance

Federal, state, and local tax configuration across every jurisdiction your employees live in.

  • Federal tax setup (FIT, FICA, FUTA)
  • State income tax withholding configuration
  • Local/city tax jurisdictions
  • Multi-state employer setup
  • Tax deposit reconciliation and validation
  • Year-end W-2 preparation review

Payroll Compliance

Pay rules, garnishments, FLSA classifications, and overtime calculations — configured correctly from day one.

  • FLSA exemption classification review
  • Overtime rule configuration (state-specific)
  • Garnishment calculation and priority order
  • Pay frequency and pay period setup
  • Minimum wage and living wage compliance
  • Direct deposit and pay card compliance

Regulatory Reporting

EEO-1, VETS-4212, state labor law reporting, and federal contractor requirements — filed accurately and on time.

  • EEO-1 Component 1 & 2 filing
  • VETS-4212 (federal contractors)
  • Affirmative Action Plan support
  • State quarterly wage reporting
  • Child support withholding reporting
  • ERISA and COBRA notifications

Benefits Compliance

Benefits enrollment, carrier EDI feeds, COBRA administration, and ERISA compliance across your carrier ecosystem.

  • Carrier EDI 834 feed configuration
  • Benefits eligibility rules setup
  • COBRA notification and administration
  • ERISA required plan documents
  • MLR (Medical Loss Ratio) reporting support
  • HIPAA privacy and security compliance
Dayforce-Native Compliance

Compliance built into your configuration, not bolted on after.

Most compliance failures aren't intentional — they're the result of a Dayforce configuration that was set up once and never reviewed as regulations changed. We treat compliance as a living system, not a one-time configuration.

Our consultants audit your existing Dayforce configuration against current regulatory requirements, identify gaps, and build a remediation plan with fixed pricing. We also provide ongoing compliance monitoring as part of our managed services retainer.

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Common compliance gaps we find
ACA

Measurement period misaligned with plan year — triggers IRS penalty exposure

Tax

State withholding codes not updated after a legislative change — employees under/over withheld

Payroll

FLSA exemption classifications never reviewed post-Department of Labor rule changes

Reporting

EEO-1 Component 2 data not captured correctly in Dayforce — federal contractor exposure

Benefits

834 EDI feed mapping falls out of sync after a carrier platform upgrade

Annual Compliance Calendar

When compliance deadlines hit, we’re already watching.

Jan
W-2 & 1099 Distribution
Confirm payroll year-end closes correctly
Feb
ACA 1095-C Transmission
IRS e-filing deadline for 1094-C/1095-C
Mar
EEO-1 Component 1 Filing
Federal contractor workplace data submission
Apr
Q1 Payroll Tax Review
Federal and state deposit reconciliation
Jun
VETS-4212 Filing
Federal contractor veteran employment reporting
Jul
Mid-Year Benefits Audit
Eligibility and coverage verification review
Aug
ACA Measurement Review
Variable-hour measurement period starts Aug 1
Oct
Open Enrollment Config
Benefits election workflow setup for Jan 1
Nov
Q4 Compliance Freeze Prep
Lock in configuration before year-end
Dec
Payroll Year-End Close
Final payroll run, tax deposit confirmation
Managed Services for Compliance

Ongoing compliance monitoring. No surprises at filing time.

Our managed services retainer includes quarterly compliance reviews, deadline tracking, and pre-filing validation. You get a team watching your configuration year-round — not just during crunch time.

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Quarterly Configuration Reviews

We audit your Dayforce configuration against current regulatory requirements every 90 days — before problems compound.

Filing Deadline Tracking

We maintain a compliance calendar and send reminders 60 days before each deadline, with a checklist of what needs to be ready.

Pre-Filing Validation

Before every major filing (ACA, EEO-1, VETS), we run validation checks in Dayforce to catch data errors before they become penalties.

Legislative Change Alerts

When tax law, ACA rules, or FLSA thresholds change, we proactively notify clients and provide a remediation scope.

FAQ

Compliance questions, answered.

We cover five areas: ACA reporting (1094-C/1095-C), tax compliance (federal, state, local withholding), payroll compliance (FLSA, garnishments, overtime), regulatory reporting (EEO-1, VETS-4212, quarterly wage reports), and benefits compliance (834 EDI feeds, COBRA, ERISA). Every engagement is scoped to your specific regulatory environment.

Dayforce tracks coverage for all benefits-eligible employees and generates 1094-C and 1095-C forms for IRS filing. Key configuration areas: coverage measurement periods, affordability calculations using Form 8960 safe harbors, employee status codes (2/2A/2B), and alee/offer coverage codes. We audit your configuration against current IRS instructions each year.

Both. We offer one-time compliance audits and remediation projects, as well as managed services retainers that include quarterly configuration reviews, deadline tracking, and pre-filing validation. The retainer structure ensures your configuration is continuously reviewed — not just during annual filing season.

Every state where you have employees needs a configured tax jurisdiction in Dayforce — withholding codes, rates, and deposit schedules. Multi-state employers commonly have gaps: states added after employees moved, local taxes not configured, or tax codes not updated after a legislative change. We audit for these gaps and provide a remediation scope with fixed pricing.

A full ACA penalty exposure review — analyzing your 1094-C/1095-C data, identifying coverage gaps, calculating potential IRC Section 4980H penalties, and providing a remediation plan — starts at $1,200. Actual penalty liability depends on full-time employee count, coverage offers, and affordability codes. We scope each review based on your employee population and data complexity.

Ready for a compliance review?

Tell us your current compliance situation. We'll give you a clear picture of what's at risk and what it costs to fix.

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